It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Under general supervision, performs a variety of difficult, responsible, sensitive and confidential project management and administrative support tasks in a highly sensitive and rapidly changing environment. Requires a high degree of independent judgment and a thorough knowledge of City functions, policies and procedures.

Applicants are required to submit a cover letter and resume.

ESSENTIAL FUNCTIONS:

• Provides complex administrative support: drafts and/or types, correspondence, reports, agreements, presentations, overheads, manuals, forms, agendas, agenda coversheets and minutes for working groups and committees, and other documents often of a highly sensitive and confidential nature; ensures materials, reports and documents for signatures are accurate and complete.

• Works independently to create reports, memos, or presentations for various groups.

• Oversees the administrative functions and needs of the City Manager’s Office including: coordination and prioritization of work; coordinating the scheduling and arrangements for meetings, conferences, agenda items, and minutes; paying division’s association dues, memberships and subscriptions; overseeing petty cash distribution and reconciliation, MasterCard billing and reconciliation; etc.

• Takes minutes at various meetings and transcribes a variety of documents

• Provides project coordination duties for the City Manager’s Office, including research, data collection and report preparation; schedules tasks with appropriate City departments and follows up to ensure project schedule is met on assigned projects.

• Receives and screens visitors, telephone calls and e-mails; responds to requests for information; manages issues that require sensitivity and the use of sound independent judgment.

• Coordinates meetings and/or discussions to address customer service or complaint resolutions and ensures the resolutions to issues are implemented.

• Supports the City Manager’s Office budget preparation; compiles data, evaluates and maintains budget items and accounts; researches budget questions and issues; prepares internal and external budget reports and provides divisional and departmental budget status reports.

• Assists with records retention and files management; processes automated and hard copy records and files consistent with record retention laws; maintains City Manager’s Office records and retrieves information as needed.

• Maintains current knowledge of division and City administrative procedures.

• Coordinates city activities with City Manager’s Office, and acts as backup to other administrative staff.

• Provides support to City Boards & Commissions as a liaison and/or acts as backup to other administrative staff.

• Provides administrative support as directed by ACMs to development staff, customer care, and organizational development.

• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education, training and Experience Guidelines

Bachelor’s degree from an accredited college or university. Five (5) years of full-time work experience in an administrative, executive support or project management position. OR Any combination of experience, education and/or training that provides the required knowledge, skills, and abilities.

Supervisory experience preferred.

Knowledge of:

• City and departmental policies and procedures

• And experience with good customer service practices and principles.

• Municipal government operations

• The principles and practices of modern public administration

• Council/Manager form of government.

• Supervisory and office practices and procedures.

• Modern records management techniques, including legal requirements for recording, retention and disclosure

Skill in:

• Handling multiple tasks simultaneously.

• Managing projects; meeting deadlines.

• Ensuring outstanding customer service

• Communicating effectively, both orally and in writing.

• Using a computer and utilizing Microsoft Office applications, including advance word processing/desktop publishing skills.

• Establishing and maintaining effective working relationships.

• Reading, analyzing and interpreting procedure manuals, reports, memos, correspondence and other documents.

• Writing accurate and coherent minutes, letters, and memos.

• Performing basic mathematical calculations.

• Defining problems, collecting data, establishing facts, and drawing valid conclusions.

• Responding effectively both orally and in writing to inquiries or complaints.

• Effectively articulating information to management.

• Using independent judgment in achieving assigned objectives.

• Accurately recording and maintaining records.

LICENSES AND CERTIFICATION REQUIREMENTS

Valid Texas Class "C" Driver license

Notary Public Certification

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, talking.

Hiring Range: $53,747.72 - $67,329.60, annually.

#LoveWhereYouWork! Check out the benefits of working with us here.

Regular-Full time

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!