About Us:

Located in Georgetown, Texas, Southwestern University is an independent, four-year undergraduate institution offers a top-ranked integrated arts and sciences curriculum that incorporates the humanities, fine arts, social sciences, and natural sciences.

At Southwestern University, we are committed to fostering an environment where every individual feels respected, valued, and empowered. We believe that a thriving community is built on the strength of varying perspectives and experiences, and we strive to create an atmosphere of mutual respect and understanding. Our actions are guided by a commitment to fairness, openness, and the belief that our differences are what make us stronger as a whole.

Position Overview:

Southwestern University has an immediate opening for an Assistant Director of Auxiliary Sales. This position will report to the Assistant Vice President of Auxiliary Sales. This position coordinates, implements and manages revenue generating events and provides support to other divisions of the University at large. The primary role is to serve as liaison between the client and multiple campus departments to ensure a successful event. This position works primarily Monday through Friday during normal business hours; however, availability to work evenings and/or weekend hours is required. We offer a flexible schedule to accommodate a 40-hour work week. This is a full-time, 12-month, exempt position eligible for our comprehensive benefits program.

Essential Duties:

• Coordinate, direct, facilitate and organize external events on campus as assigned including but not limited to Presidential events, Board of Trustee events, and academic convocation.
• Serve as liaison for logistical support, catering services, décor, security and audiovisual services for events.
• Provide strong independent judgement in managing the client’s expectations and take immediate action to resolve an issue.
• Ensure accurate and timely invoicing for all services rendered, and recording events in Bonfire & shared
• Project Management:
  • Communicate with various departments regarding event details to ensure successful staffing
  • Provide event oversight from start to finish
  • Assist with pop items like weather, traffic and tardiness
• Develop and distribute event orders and planning documents to all departments.
• Non-Clerical Responsibilities:

Manage events logistics including:

• Lodging
• Meal plans
• AV
• Classroom set ups
• Plan, implement and oversee the daily logistics of summer camps, train and supervise summer camp assistants
• Perform other duties as assigned

Minimum Qualifications:

• Experience working in an educational institution with event planning.
• Bachelor’s degree required from an accredited college or university.
• Two years of relevant experience, strong operations background and organizational skills.
• Possess excellent interaction and communication skills (verbal and written).
• Excellent computer skills utilizing software such as Microsoft Word, Excel, and Google Docs.
• Possess independence, integrity, and ability to work in a team environment.
• Demonstrates professional attitude and team spirit and strong attention to details.
• Demonstrates leadership skills, including a strong work ethic.
• Willingness to adhere to the University’s core values.
• Possess excellent interaction and communication skills (verbal and written).
• Demonstrates professional manners with all internal and external University constituencies.
• Ability to be flexible, adjust to fluctuating priorities, and produce reliable work products.
• Proven ability to perform well in stressful situations.
• Ability to attend work consistently and maintain a regular work schedule.

Starting annual salary: $50,000. The final offer for the successful candidate will be commensurate with experience and may exceed the starting salary.

Benefits:

Southwestern University offers a comprehensive benefits package, which includes health and welfare insurance (medical, dental, and vision), life and AD&D insurance, long-term disability coverage, generous contributions to a 403(b) retirement account, an Employee Assistance Program (EAP), various paid time-off options, undergraduate tuition assistance for you and your dependents, access to athletic facilities, free parking, and discounted meal rates, along with other benefits designed to support your well-being and work-life balance.

How to Apply: Interested candidates should submit a letter of interest, resume, and the name and contact information of three (3) professional references through Interfolio at apply.interfolio.com/173299. Email and paper applications will not be accepted.

All offers are contingent upon successful completion of a background check.

In compliance with immigration laws, proof of work authorization in the United States will be required when employment begins. Southwestern University is an E-Verify employer.

Southwestern University is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable law.

We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law. If you need reasonable accommodation for any part of the employment process, please contact us by email at hr@southwestern.edu.

Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report— Southwestern University Annual Safety and Fire Report is available online at https://www.southwestern.edu/life-at-southwestern/safety-security/annual-security-reports/ containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 512-863-1435.