Project Administrative Assistant
Control Panels Usa Inc.
Administration
Georgetown, TX, USA
Posted on Mar 13, 2026
General Description of Job: In general, the Project Administrative Assistant is responsible for assisting the project management team to ensure each project runs as efficiently as possible.
Duties to include but not limited to:
Requirements:
Duties to include but not limited to:
- Introductory email to customer with signed PO/Work Order
- Opening time for the project
- Taking notes at project meetings
- Creating Schedule Of Equipment after drawings & Cost Estimate are approved
- Request submittal to be created from Admin.
- Detailed review of submittal compared to Schedule Of Equipment from Admin.
- Sending completed submittal to customer & frequently checking up on progress
- Create Submittal Comment Response sheet with all comments copied from returned submittal
- Process return submittals from customer & communicate with Project Manager on changes if applicable.
- Gives As-Builts to Shipping/Receiving and help set up the shipment
- Create Transmittal/Packing Slip
- Create Field Tech Binder to the greatest extent possible
- Gather As-Builts & parameter lists from field tech
- Get As-Builts to CAD to update drawings
- Update Parameter lists accordingly
- Update Schedule Of Equipment for O&M
- Help with any scheduling throughout life span of project
- Attend meetings and trainings deemed necessary by management
- Any other tasks, assignments, duties, or projects as requested by management
Requirements:
- Great communication skills, both verbal and written
- Proven ability to communicate effectively with customers
- Highly organized and detail oriented
- Strong technical and computer skills to include Microsoft Office Suite, Word, Excel, Outlook, etc.
- Customer service oriented
- Ability to multitask